Bylaws

Proposed
Bylaws of the Association for Information Systems (AIS)
Special Interest Group on ICT in Global Development


Adopted : December 14, 2009 at SIG GlobDev board meeting in Phoenix, Arizona.



Article 1. Name and Scope

(a) This organization will be called:
The Special Interest Group on Information Communication Technology (ICT) in Global Development and is referred to by the acronym SIG GlobDev. It is a Special Interest Group of the Association for Information Systems.

(b) The scope of SIG GlobDev is: Research and education related to the use of ICT to improve social and economic conditions in the developing world.

 

Article 2. Mission and Purpose

The mission and purpose of SIG GlobDev is as follows:

1.    Contribute significantly to tackling the problems of poverty and the digital divide through its educational and research activities;
2.    Provide stimulating intellectual and professional challenges to its members; and
3.    Show the relevance of the information systems discipline by helping AIS members play a leading role in the alleviation of global problems.

 

Article 3. Charter

SIG GlobDev will exist until dissolved as provided in Bylaw 8 of the AIS, in which case its assets will be supervised by the SIG Advisory Board.
Article 4. Members
(a) All members of the Association of Information Systems are eligible to become SIG-GlobDev members.
(b) To become a member of SIG-GlobDev, one must be a member of AIS and apply for SIG GlobDev membership through the AIS web site.
(c) Membership in SIG GlobDev is FREE for all Ph.D. students (from any country) and for AIS members who permanently reside in, a country NOT on the "high income" list of the World Bank.
(d) The annual dues paid by academic and non-academic members from high income countries is determined by the majority of the SIG GlobDev Officers and cannot conflict with AIS guidelines.
(d) A current member list is provided via AIS and kept by the Membership Chair.
(e) A member holds one vote in ballots conducted by SIG GlobDev.
(f) All members are eligible to serve as SIG GlobDev Officers. Officers consist of both elected and appointed positions.


Article 5.  SIG GlobDev Organization Structure

The organization structure consists of the following working groups:

  • Board of Advisors
  • Research Committee
  • Education Committee
  • Grants/Fundraising Committee
  • Membership Committee

Each working group is headed by a Chair with co-chairs representing, when there is sufficient representation among members, each of the following regions: Africa, Asia, Australasia, Europe, North America, South America.  
The SIG GlobDev Executive Committee consists of:
The Chair and Vice-Chair of SIG GlobDev, the Chairs of the Research, Education and Grants/Fundraising Committees and the Secretary/Treasurer.
The SIG GlobDev Board of Advisors consists of:
Members of the AIS Executive Board, the AIS Publications Chair, AIS Meetings Chair, an Industry Liaison, an IFIP 9.4 Liaison, the AIS Web Master, plus the meetings chairs of major AIS/SIG GlobDev meetings including the: Pre-ICIS Workshop, the ICIS Global ICT and eCommerce Track, and the SIG GlobDev AMCIS Track: ICT in Global Development. 

Article 6.  Elected Officers


(a) The elected officers of SIG GlobDev are:
i. The Chair, the Chair-Elect, and the immediate Past Chair. These elected officers serve one-year terms and the Chair-Elect becomes Chair and then immediate Past-Chair in subsequent years.
ii. The Research Chair and Education Chair. These elected Officers serve three-year terms.

(b) The Chair is the principal officer, responsible for leading SIG GlobDev and managing its activities. The duties of the Chair are:
1. Calling and presiding at SIG GlobDev Executive Committee (defined in Article 5) and business meetings;
2. Conducting SIG GlobDev activities in accordance with the policies of AIS and the SIG GlobDev Advisory Board; and
3. Making all appointments and filling vacancies as authorized in these Bylaws.

(c) The duties of the immediate and Past Chair are:
1. Assisting the Chair as needed;
2.  Helping the Chair ensure that the ballots for elected officers have at least two candidates;
3. Overseeing the annual election process according to Article 6 of the Bylaws.

(d) The duties of the Research Chair and Education Chair are:
1.  Executing the mission of their respective committees as set out in the Appendix to this document or as may be amended from time to time by a vote of the SIG GlobDev Advisory Board;
2.  Recruiting/appointing regional vice-chairs of their committees;
2.  Presenting a report detailing the activities of their respective committees at the annual SIG GlobDev Business Meeting.


Article 7. Appointed Officers

(a) The following Officers are appointed by the Chair with approval of the SIG GlobDev Executive Committee: SIG GlobDev Vice-chair, Grants/Fundraising Chair, Publications Chair, Secretary/Treasurer, Membership, Publications, Webmaster and the current chairs for the Pre-ICIS Workshop, the ICIS Track, the AMCIS Track and other major SIG GlobDev meetings. 

(b) These appointments are for up to three years with a maximum of two consecutive terms.

(c) The duties of the Vice-chair are:
1. Assisting the Chair in leading and managing SIG GlobDev;
2. Presiding at meetings when the Chair is absent.

(d) The duties of the Membership Chair, and Grants/Fundraising chair are:
1.  Executing the mission of their respective committees as set out in the Appendix to this document or as may be amended from time to time by a vote of the SIG GlobDev Advisory Board;
2.  Recruiting/appointing regional Vice-chairs of their committees;
2.  Presenting a report detailing the activities of their committees at the annual SIG GlobDev Business Meeting.

(e) The duties of the Secretary/Treasurer are:
1. Maintaining the records and correspondence of SIG GlobDev;
2. Keeping and distributing the minutes of business and Executive Committee
meetings;
3. Planning, administering and monitoring the financial affairs of SIG GlobDev in accordance with section 8.8 of the AIS bylaws;
4. In consultation with the Chair and Chair-Elect: Preparing the annual budget for adoption by the SIG GlobDev at the regular annual meeting;
5. Providing the membership with access to the financial reports within three (3) months after the close of the fiscal year.
6. Signing checks and withdrawal slips for SIG GlobDev for all disbursements above an amount specified by the executive committee, and
7. Assessing the financial implications of proposed programs, activities, projects, policies, and other practices in the light of the financial resources of SIG GlobDev

(f) The duties of the Publications Chair are:
1. Developing and maintaining relationships with major journals in ICT for the global development area;
2. Facilitating special issues of journals associated with the Pre-ICIS workshop and other SIG GlobDev meetings;
3. Presenting a report at the SIG GlobDev annual business meeting.

(g) The duties of the Web master are;
1. Maintaining the SIG GlobDev web site as directed by the Chair of SIG GlobDev.

Article 8. Election Procedure
(a) By December 15 of each year, the Chair will appoint a nominating committee consisting of three members of the SIG GlobDev Advisory Board. The nominating committee will propose two candidates for each open position.

(b)  The Nominating Committee will validate that each candidate is a SIG GlobDev member in good standing and contact the potential candidate to ensure interest. If two willing members cannot be found to run for a vacant office from Nominating Committee efforts, then the membership at large will be solicited via e-mail for additional nominees. If no additional members are nominated, the nominating committee will still send a ballot to the membership for the position to ensure that the membership-at-large approves of the sole candidate. The nominating committee shall complete its slate and announce the names of the nominees by March 1.

(c) A petition from at least 10 of the voting members of SIG GlobDev may be used to place other consenting candidates on the ballot. The nominating committee will provide a call for these petitions by February 1. Petitions must be received by the Secretary-Treasurer of SIG GlobDev no later than March 31.

(d) The ballot of candidates selected by the nominating committee and by petition must be e-mailed by the Secretary-Treasurer to all SIG GlobDev members by April 15.

(e) The election will take place on or about April 30 and will follow the election procedures of the AIS unless different procedures have been approved by the SIG GlobDev Board. For each position, the candidate receiving the largest numbers of valid votes wins the election. The SIG GlobDev Advisory Board will resolve ties by majority vote.  The Secretary-Treasurer of SIG GlobDev will email the results of the election to all SIG GlobDev members within 15 days of the close of voting.

(f) In special cases as approved by the SIG GlobDev Board, the election related dates could be adjusted.

(g) The elected officers will take office on August 1.

Article 9. Vacancies and Appointments

(a) Should an elected officer leave office before his/her term expires, the SIG GlobDev Advisory Board may elect to appoint a person as interim replacement until the vacancy can be filled according to the procedures for making the original appointments as provided above.
 (b) Should a vacancy be unfilled for any other reason, the SIG GlobDev Chair may fill it, by appointment, with approval of the SIG GlobDev Advisory Board.
(c) Should an appointed officer not fulfill the officer responsibilities as specified by these by-laws and/or by the SIG GlobDev Chair, the Chair may ask the officer to step down and appoint another individual to fill this position, with approval of the SIG GlobDev Advisory Board.

Article 10. Amendments

(a) All amendments must be in accordance with AIS by-laws.
(b) Any member of SIG GlobDev may propose an amendment to the by-laws.
(c) The Executive Board and Appointed Officers will collectively form a By-law/Amendment Committee. Proposals to amend the by-laws may be passed by a minimum of a two-thirds majority of SIG GlobDev Officers.
(e) Amendments are effective from the moment the voting process is closed.
(f) Amendments may also result from a petition from at least 25% of the voting members of SIG GlobDev. Members proposing amendments via petition should direct their petition to the SIG GlobDev Chair. Amendments with 25% membership signature are automatically ratified.
(g) The Chair shall officially update the bylaws and publish all amendment changes to members (via the web site or in an email) within two weeks of their ratification.

Article 11. Annual Business Meeting

 
(a) SIG GlobDev will conduct at least one in-person business meeting each year in conjunction with ICIS or another major AIS Conference.
(b) All members will be invited to attend the annual meeting and contribute to the agenda.
(c) Candidates to fill upcoming open elected officer positions will be introduced at the annual meeting.
(d) Notice for the annual meeting shall be sent by the Chair at least one month prior to the meeting date.
Article 12. Consistency
The Constitution, Bylaws, and policies of the AIS and of the SIG Board take precedence over any conflicting provisions of these bylaws or internal policies of SIG GlobDev.

Record:
Approved by the SIG GlobDev Board -?
Approved by the AIS Council – ?


 
APPENDIX


COMMITTEE MISSION STATEMENTS


Research Committee

Membership:
Vice-chair for Research; Vice-chair for Grants/Fundraising; one representative from each of: Africa, Asia, Australasia, Europe, Mid-east, North America, South America.

Three-year staggered appointments.

Vision:
Promote the highest standards and relevance of ICT/Global Development Research by supporting the research of SIG members and by developing a closely-knit world-wide community of IS scholars.

Mission and Suggested Activities:
1.    Promote field research in developing countries by involving and supporting local Ph.D. students and faculty members in funded research.
2.    Develop directions for the ICT in Global Development field through white papers, meta-analytic studies, etc.
3.    Collaborate with the SIG’s Fund-raising Committee to identify funded research opportunities and RFP’s and promulgate these opportunities to SIG researchers.
4.    Oversee annual workshop associated with ICIS conference. Coordinate with Meeting Chair for the annual Workshop, and the SIG GlobDev Track chairs for AMCIS, ICIS and other conferences. Help develop guidelines and ensure the appointment of annual Workshop Committees. Develop this workshop into a leading international forum for ICT in global development research and practice.
5.    Oversee AMCIS Track on ICT in Global Development. Coordinate with Meetings Chair (see below). Ensure the appointment of annual AMCIS Track Committees.
6.    Collaborate with IFIP and promote IFIP 9.4 conferences to SIG members. Coordinate with Meetings Chair (see below).
7.    Contribute to and promote the Journal of Information Technology for Development (ITD) and other journals associated with the SIG.
8.    Disseminate research achievements and promote discussions (blogs) of ICT in global development research.
9.    Develop other activities as needed.


Education Committee

Membership:
Vice-chair for Research; Vice-chair for Grants/Fundraising; one representative from each of: Africa, Asia, Australasia, Europe, Middle-east, North America, South America

Three-year staggered appointments

Vision:
Develop educational programs to advance the skills of IS academics and professionals in the developing world.  Promote a world-wide community of IS scholars interested in education research and practice aimed at narrowing the digital divide.

Mission and Suggested Activities:
1.    Develop educational programs for IS academics and IS professionals in the developing world:. These educational programs could consist of short workshops located in universities in Africa, the Caribbean, South America, and other parts of the developing world.
2.    Develop directions for education in ICT in Global Development field through white papers, meta-analytic studies, etc.
3.    Collaborate with the SIG’s Fund-raising Committee to identify funded research opportunities and RFP’s and promulgate these opportunities to SIG educators.

 

lGrants/Fund-raising Committee

Membership:
Vice-chair for Grants/Fundraising; one representative from each of: Africa, Asia, Australasia, Europe, Mid-east, North America, South America

Three-year staggered appointments

Vision:
Identify and communicate funding opportunities for teams of SIG members to engage in research and education activities in the developing world. Advise SIG members on possible funding sources for their educational and research ideas.

Mission and Suggested Activities:
1.    Develop relationships with funding agencies such as UNDP, UNESCO, World Bank and corporate foundations. Identify similar corporate and government agencies in developing countries.
2.    Disseminate information on RFPs via SIG mailing list
3.    Develop a web page of funding opportunities on the SIG’s website.

Membership Committee

Membership:
Vice-chair for Membership; one representative from each of: Africa, Asia, Australasia, Europe, Mid-east, North America, South America

Three-year staggered appointments

Vision:
Promote SIG GlobDev and recruit academic and non-academic members from both the developed and developing world.

Mission and Suggested Activities:
1.    Collaborate with the AIS Membership Chair to promote membership in SIG GlobDev through AIS activities and to obtain the latest information on currently registered SIG GlobDev members.
2.    Maintain the list of SIG GlobDev members and other contacts in a format that is accessible by SIG GlobDev officers.
3.    Act through the regional vice-chairs to recruit academic and non-academic members from developing and non-developing economies in order to develop a worldwide network of scholars and industry professionals interested in furthering the mission of SIG GlobDev.
4.    As needed, contact persons whose SIG GlobDev membership has lapsed.